How to Run End of Month Cycle Billing

Latner supports cycle billing at the end of each month to streamline invoicing across all active rental contracts. This process ensures both completed and ongoing rentals are billed accurately.

Cycle billing follows a two‑step invoicing process:

1. Final Invoice

Important: The Final Invoice must be run first. If you start with the Progress invoice, it will attempt to pull in charges that might belong to the Final Invoice, which can cause missed or incomplete billing. Running the Final Invoice first ensures all charges are captured correctly.

• Captures all contracts that are fully completed - no Equipment remains on rent & everything has been returned.

• Charges include:

  • All uncharged Equipment returned

  • All uncharged detail lines on this contract, regardless of the invoicing stage

• Issuing the final invoice from Cycle Billing will complete the contract, unless inspections are still open.

2. Progress Invoice

• Captures all contracts that are still ongoing - as long as any Equipment is “On Rent” and will continue the following month.

• Charges include:

  • Equipment that is currently on rent and any uncharged returned equipment.

  • Any detail lines with invoicing stage set to Next Invoice that haven’t yet been charged

  • Detail lines with invoicing stage set to Return Invoice must be linked to a completed transport docket or returned equipment. If not, they will be excluded and only charged on the final invoice once the entire contract is complete. For more detailed guidance, see How to Edit a Charge That Invoices at the End of the Rental