How to Run End of Day Cycle Billing

Latner allows you to run Cycle Billing on any cadence that suits your business - whether that is once per month, per week, or even daily.

A common use case for running daily Cycle Billing is to invoice contracts that have all of their equipment returned (Final Invoice) or to partially invoice a contract where some but not all equipment that has been returned (Return / Completed Items Invoice).

Understanding these two Invoice Types is key to billing customers in a timely fashion. We recommend performing end of day Cycle Billing in a two-step process that first creates all Final Invoices and then creates Return/Completed Invoices for any remaining contracts.

1. Final Invoice

Important: The Final Invoice must be run first. If you start with the Return/Completed Items invoice, it will attempt to pull in charges that might belong to the Final Invoice, which can cause missed or incomplete billing. Running the Final Invoice first ensures all charges are captured correctly.

Captures all contracts that are ready to be completed - all equipment has been returned.
Charges include:
- All remaining Equipment charges
- All other uncharged lines on the contract (Admin fees, transport, etc)
Issuing the final invoice from Cycle Billing will also complete the contract provided all inspections have already been completed.

2. Return / Completed Items

This step is optional: Businesses that prefer not to invoice returned equipment separately can skip this step. Instead, they can rely on How to Run End of Month Cycle Billing through a Progress Invoice, which charges both equipment still on rent and equipment already returned (using their off‑hire dates). This approach consolidates billing into a single monthly cycle.

Captures contracts where some but not all equipment has been Returned.
Charges include:
- Only the equipment that has been returned
- Any detail lines with invoicing stage set to Next Invoice that haven’t yet been charged
- Detail lines with invoicing stage set to Return Invoice (Note non-equipment lines must be linked to a completed transport docket or returned equipment. If not, they will be excluded and only charged on the final invoice once the entire contract is complete. For more detailed guidance, see How to Edit a Charge That Invoices at the End of the Rental)